Requisition, Purchase & Inventory Issuance

Under which line function does purchasing, requisitioning and inventory fall? *

Sales Department

Transport & Logistics Department

Finance and Administration Department

Operations Department

Board of Directorate

The purchasing cycle begins with: *

A purchase order

A purchase requisition

A sales order

An inventory internal picking

An approved quotation

How many quotations should be obtained in order to obtain approval to purchase *

At least 1 quotation from an approved supplier

At least 2 quotations

As long as the purchase is done from an approved supplier no quotations are required

At least quotations from approved suppliers

No quotations are required as long as invoices are returned

What is the correct document flow in the purchasing modules in Odoo? *

Requisition (EPR) -> Purchase Order -> Request for Purchase (RFP)

Request for Purchase (RFP) -> Purchase Order (PO) -> Requisition (EPR)

Requisitions (EPR) -> Request for Purchase (RFP) -> Purchase Order (PO)

What is a back order? *

A backorder is an order for a good or service that cannot be filled at the current time due to a lack of available supply

A backorder is used by a buyer to place an order and is issued before delivery

A backorder is a document generated by the seller specifying the details about the product or services ordered by the customer

A backorder refers to the process of formally requesting a service or item, typically using a purchase requisition form or other standardized document.

What may trigger a purchase process? *

An expense that is raised by an employee using the expenses module

Reaching minimum order quantity (MOQ) for a particular stockable item

A sale to a customer

A purchase indent is raised by user department for a non-stock item

A discussion with the Head of Human Resources

What items trigger a purchase order? *

Transport allowances

Airtime

Stockable items such as routers

Consumable items such as teas

Travel and Subsistence

Various services such as photography and printing

What details are MANDATORY on the purchase requisition *

Requisition date

Name of requestor

Time of the requisition

Responsible person

Job card / project

Series of the items listed

Tasks linked to the requisition

Requisition lines define the ... *

Sales items that will be sold

Products that are to be purchased

Inventory issues in the system

Vendors available to supply goods

What is an internal picking? *

An item that will be purchased from a vendor / supplier

An item that is available for request from stores

An internal request to the managers for resources

An external supplier who has access to the Telco Odoo system

What are the 3 picking details that MUST be set on a requisition

Source destination

Source location

Destination location

Destination source

Internal Transfer type

Internal Picking type

What two steps must be followed in order to get the requisition paid or issued? *

Confirm only

Get 1 approver

Confirm and approved

Validated

Confirm and Submit

What is the basis of purchase once quotations are obtained

Lowest price only

Approved vendor

Quality of the product

Appropriate pricing

Good packaging

Closest supplier

RFPs when confirmed become... *

Vendor bills

Purchase Order

Sales Order

EPR

Inventory Order

Which product types can be received? *

Stockable products

Consumable products

Services

Sellable products

Intangible inventories

What document is created by a receiving action? *

A vendor bill

A purchase order

A Goods Received Note

An inventory voucher

Vendor bills are validated by... *

Finance Supervisor

Human Resources Manager

Finance Manager

Purchasing Officer

Stores Officer